February's Executive Board Meeting Minutes

Murray Woman’s Club
Executive Board Meeting – February 1, 2010

The Executive Board Meeting of the Murray’s Woman’s Club was called to order by President Cynthia Barnes on Monday, February 1, 2010 at 6:35 p.m.

All departments were represented except Sigma.

The minutes were approved.

President Barnes reported on the following:

State reports are completed, in the mail, and available for reading

Items will again be collected in February for Needline

Asked Department Chairs to report any 50-year members as soon as possible as Cynthia needs to order pin. Fifty year membership includes any years in a Federated Club not just Murray.

Encouraged everyone to wear red on February 5 for AHA Heart Month

Executive Committee approved the Murray Woman’s Clubhouse ad which appeared in the bridal insert in the Murray Ledger and Times at a cost of $____.

Asked whether the club should hold a political forum since local elections will be held in May. Discussion followed. Martha Joiner moved that the Murray Woman’s Club hold a political forum some time the last of April or first of May. The motion was seconded by Martha Crafton and approved.

Martha Crafton stated that a spring jewelry sale will be held on Saturday, May 8, 2010 at the clubhouse.

Bobbie Weatherly, First Vice President, stated that the Federation Contest Awards program would be held at the General Meeting on Thursday, March 25 at 6:00 p.m. Hostesses will be the Delta and Creative Arts Departments. Each department is asked to bring 3 dozen cookies and the hostesses will provide the punch.

Vice President Weatherly also stated that the Memorial Service for those club members who have passed away this year will be held on Thursday, May 27 at 6:00 p.m. The following will be remembered: Martha Sue Ryan, Zeta; Pauline McCoy, Zeta; Clover Cotham, Garden; Jan Weaver, Delta; Opal Howard, Theta and Ruth Wilson, Alpha and Garden.

Vice President Weatherly stated that she and Gay Evans had entertained an idea of starting a Juniorette club made up of 5 to 6 high school girls from Murray and Calloway County. After much discussion, Barbara Brandon made the following motion:

That Bobbie and Gay investigate the partnering with the Hazel Woman’s Club for the formation of a Juniorette Club to include the Calloway County and Murray City Schools, meet with school officials, and present a plan at the March or April Executive Board Meeting. Motion seconded by Jackie Helm and carried.

Kathy Jo Stubblefield, Second Vice President, stated that the Arts and Crafts contests information for the local level had been mailed to the State Chair. She asked each Department Chair to see that all 1st, 2nd and 3rd place winners bring their winning entries back to the clubhouse prior to the March 25 General Meeting for display. First place winners will be asked to leave their entries after the meeting to be taken to April’s KFWC Annual State Convention. She stated that the short story and poetry entries had been judged. There were 162 student entries and 1 adult entry. She thanked the Alpha Department for their help in judging. Letters had been sent to the parents of the winning entries and the school principals inviting them to the March awards meeting.

Cathy Pigg, Treasurer, reported the following:

$_____ – Balance in Bank

Kroger receipts for 2009 were $_____. Since June of 2009 we have received $_____ in rebates. Paid $____ on loan balance

Martha Crafton presented $____ from the sale of cookbooks.

Martha Crafton moved that $_____ be used to pay on the loan. Motion seconded by and carried.


The following departments reported:

Alpha – Judged Short Story and Poetry Contests. An adult spelling bee will be held on March 29 at the Curris Center. The entry fee for each team is $___ and the registration deadline is March 15. Admission for spectators is $___. Anybody in the community can be on a team.

Creative Arts – Department wishes to have Student Art Contest winners for Murray and Calloway Schools displayed downstairs during the March awards meeting upstairs. Gale Vinson moved that the Creative Arts Department be allowed to display their student art entries downstairs the evening of the March 25 before the General Club meeting. Kim Grasty seconded and the motion was approved.

Martha Crafton moved that the First Place winners in the Creative Arts Department Student Arts Contest be recognized at the end of the Arts and Crafts Awards presentation held at the March General meeting. Gay Evans seconded and the motion carried.

Delta – No Report

Garden – Do not meet in January or February. Next meeting is March 4 with program by Dr. Williams of the Horticulture Department.

Home – Delivered collected clothing for Merryman House

Kappa – Evening of Chocolate Delights will be held February 11. Cost is $___. Half of the proceeds with go to CASA

Music – Todd Hill, Director of the Murray State Jazz Bands, and singer Kayla Dunn presented the January meeting. The department had the piano tuned for $___ and gave a $___ donation to the Murray State Jazz band.

Sigma – No report

Theta – January Program was to be given by Ginny Harper, but she was unable to attend. At the February meeting, members will go to a “surprise place” and have lunch.

Zeta – Have a new member, Ellen Watson, and a potential member. At their January meeting, Christine Warren from the Wellness Center presented exercises that could be done sitting down.



Membership Chair, Gay Evans, plans to hold a membership function in August. All departments will be asked to participate.

Gale Vinson, Fun Committee Chair, gave out “Red Trivia Questions” for members to play.

Lois Pharris stated that the next Make a Difference Day would be March 27.

There being no further business, the meeting was adjourned at 7:59 p.m.

January's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
January 4, 2010

The Executive Board of the Murray Woman’s Club met at the Club House on January 4, 2010. President Cynthia Barnes called the meeting to order at 6:30 and requested that the recording secretary call the roll. Seventeen Board members were present, with all departments except Home represented.

The president asked for a report on the December 2009 minutes from the reviewing committee. The minutes were approved without correction and filed for record.


OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. 2009 Departmental Reports. All reports should be in so that the state report can be prepared this month.

2. The president expressed thanks to Martha Crafton for collecting and delivering the items to the VA Hospital in Nashville.

3. 50 Year-Members. Departmental chairwomen were asked to check with their members to determine if any of them are 50-Year Members. Names should be reported to the president.

4. Special Collections. The January and February special collections will be for Need Line.

5. Red For AHA Heart Month. The president asked the Board to encourage all club members to wear red on February 5.

6. May Memorial Service. The names of active and associate members who have died during this past year should be given to Bobbie Weatherly. Please be diligent about this task.

7. Nominating Committee. The following committee was elected to nominate a slate officers for 2010 -2011: Martha Crafton, Advisory Committee; Martha Joiner, Executive Committee; Renee Buckingham and Kim Grasty, representing departments; Gay Evans, Standing Committees.

Bobbie Weatherly, first vice-president, emphasized the importance of making sure that no deceased member is overlooked for the Memorial Service. Active and Associate Members who died between January 2009 and December 2009 will be memorialized.

Kathy Jo Stubblefied, second vice-president, reported that all entries have been collected for the Short Story/Poetry Contest. She said that she has received 159 student entries. Awards will be announced for both the Arts & Crafts and the Short Story/Poetry Contests at the March General Meeting.

Cathy Pigg, treasurer, distributed the financial reports. The Beginning Cash Balance for December l, 2009, was $_____. The Receipts for that time
2
period were $_____, and Disbursements were $_____. The Ending Cash Balance for December 31 was $_____. She said that $_____ was paid on the loan during December and that the remaining balance on the loan is $_____. The Sigma Department also contributed money to pay on the loan.

MOTION: Martha Crafton moved that MWC pay $___ this month on the current loan balance.
The motion was seconded and passed.



DEPARTMENT NEWS:

Alpha
The department adopted a family (from list at Family Resource Center), wrapped and delivered gifts to them. The group will judge the entries for Short Story/Poetry contest at their January meeting.

Creative Arts
The women participated in the Club’s Open House in December.

Garden
The department made a trip to Paris, TN, to see the Christmas tree display.

Kappa
The recent Tour of Homes earned over $_____. The Department has already donated $____ to Hospice House.

Music
The Ensemble donated $____ which they had received for their recent performances to the Music Department Scholarship Fund.

Sigma
The annual Breakfast at Santa was challenging. The money earned from the project has not yet been tabulated.



STANDING COMMITTEES:

Advisory
Tracey Wortham reported that it is now time for the lower level floor to be stripped and waxed.

MOTION: Martha Joined moved that MWC allocate $250 to pay David Proctor to
strip and wax the floor.
The motion was seconded and passed.


APPOINTED COMMITTEES:

History
Lois Pharris asked that department chairs (or the person they have appointed) should turn in the history of their departments as soon as possible.


NEW BUSINESS:

The president announced that MWC donated a $400 In-Kind gift to Hospice.
The in-kind gift was the use of the club house without a fee.

The president appointed Judy Kelso, Kim Grasty, and Martha Joiner as a special committee to gather information about a Christmas Tree Exhibition Fundraiser this year.

The meeting was adjourned at 7:20 p.m.


DATES TO REMEMBER:
February Executive Board Meeting Monday, February 1, 6:30 p.m.
Evening of Chocolate Delight Thursday, February 11
General Meeting/Contest Awards Night Thursday, March 25, 6:00 p.m.

Novembers' Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
November 2, 2009

The Executive Committee of the Murray Woman’s Club met on Monday, November 2,
2009. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twenty-three members were present, and all departments were represented.

The president asked for approval of the October 2009 minutes by committee.
The minutes were approved without correction and filed for record.


OFFICERS’ REPORTS

President Cynthia Barnes discussed the following items:
1. Shop and Share Event. No formal report was available. However, participants indicated they considered the contribution was better than last year.

2. Fall Conference. The attendance was lower than last year, but the luncheon fundraiser still showed a profit. First District Governor Pat Harrington presented a check for $___ to Treasurer Cathy Pigg.

3. KFWC Treasurer Nomination. Martha Crafton’s has been nominated by MWC to serve in this state position.

4. Monthly Reports. The president requested that all reports for this year be turned in at the December Board meeting.

5. Beehive. Please report any purchases (along with receipts) bought at the Fall Conference.

6. The president reminded department chairwomen that nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year will be voted on at the December board meeting. Departments are to have
their candidate’s name and short biography of her ready to present at this time.

7. Christmas Party for Girls’ Home. The president asked for discussion.

MOTION: Kim Grasty moved that MWC have the Christmas Party with finger foods and $__-$__ gifts for the residents of the Girls’ Home at the December Board meeting. Party will begin at 5:30 p.m. with meeting to follow. The motion was seconded and approved.
NOTE: Cathy Pigg will get needed information about the number of girlsand sizes. Cynthia will e-mail the information to the Board.

8. LEADS candidate. Bobbie Weatherly was selected to be the candidate for MWC.

The president reminded board members of the Veterans’ Project donations.
November is collection month. All items should be given to Martha Crafton before the December board meeting. Take them to her home.

Bobbie Weatherly, first vice-president said that the Holiday Open House will be Sunday, December 6, from 2:00 - 4:00 p.m. Kappas will chair the committee. Sigmas will decorate upstairs and the side door; Home will
decorate downstairs. Each department should provide 3 dozen (NOTE: CHANGE FROM 4 DOZEN) cookies, already arranged on a plate. Label your plate. Make it one that is not a family heirloom.

Kathy Jo Stubblefied, second vice-president, distributed a handout which listed the Arts & Crafts winners for the First District Contest. All participants will receive a certificate. First, second, and third place
awards will be given out at the General Meeting in March, 2010. Rules for the Short Story/Poetry Contests have been e-mailed to department chairwomen. Submissions are due by January 4. Send directly to Kathy Jo or to your department chairwoman.

Cathy Pigg, treasurer, reported that Sigma Department has donated $___ to help pay off MWC’s loan. She stated that the Beginning Balance for October 2009 was $_____. Receipts for the month were $_____ and Disbursements were $_____, leaving an Ending Balance of $_____. The treasurer also reminded department chairwomen that some departments still owed their $__ for food costs at the Fall Conference. This money should be paid to Governor Harrington.

Additional Business:
The president called attention to the special event at the MWC Club House on Sunday, November 8, from Noon to 4:00 p.m. This event will feature women business owners and will also serve as a membership drive. Gay Evans needs a representative from each department for each hour of the event because MWC will also have a recruitment table.



DEPARTMENT REPORTS:

Creative Arts
Their Bazaar on October 24 earned $1700 which will be used for their scholarship fund.

Delta
The department members are still selling PAN cookware and will have a table at the November 8 Club House event.

Garden
The women are collecting sox for the Veterans’ Project.

Home
The members visited Glendale Place recently. Their Luncheon/Silent Auction will be held on November er 19 at 11:00 p.m. All are invited.

Kappa
The department held a Pink Party to increase awareness of breast cancer. The Tour of Homes is scheduled for Sunday,December 13, from 1-4 p.m. Advance tickets may be purchased from any department member for $__.

MUSIC
The September meeting was a Potato Bar Fundraiser which earned $___. The amount will be divided between Relay for Life and the music contest and scholarship fund.

Sigma
Breakfast with Santa will be held on December 12 from 9:30 - 11:30 a.m. Tickets will cost $__.

Theta
The department has two new members. They had a representative from Land Between the Lakes to speak at a department meeting recently.

Zeta
The Zetas have bought a brick to held build Hospice House. Chairwoman Barbara Brandon was a guest recently on the Joe Pat James radio program. They have two prospective members.


COMMITTEE REPORTS:

ADVISORY
Tracey Wortham had nothing to report on the MWC facility. She did encourage board members to invite to attend the November 8 event at the Club House and to encourage their department members to come.

FUN
Gale Vinson presented two activities which can be used at the departmental meetings.

NOTE: Martha Crafton still has a few Kroger Cards for sale.

The meeting was adjourned at 8:00 p.m.



DATES TO REMEMBER:

Silver Jewelry Sale Fundraiser Saturday,November 21, 9 a.m.-2 p.m.
Holiday Open House Sunday, December 6, 2 - 4 p.m.
December Executive Board Meeting Monday, December 7, 5:30 -8:00 p.m.
Breakfast With Santa Saturday,December 12, 9:30-11:30 a.m.
Tour of Homes Sunday, December 13

December's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 7, 2009

The Executive Board of the Murray Woman’s Club met at 5:30 p.m. at the Club House on December 7, 2009. The earlier time was scheduled because the Christmas Party for the girls of the Murray Group Home preceded the business meeting.

The evening began with a buffet of finger foods and concluded with the giving of gifts to the girls and the singing of Christmas carols.

At 7:20 p.m., after the guests had left, the business meeting was called to order by President Cynthia Barnes. The roll was called by the recording secretary. Twenty board members were in attendance with all departments represented.

The minutes of the November 2, 2009 Board meeting were approved without additions or corrections and filed for record.

A note from Jimmy Joyce of Hospice was read. She expressed her gratitude for the club’s assistance at the presentation of “The Way Home,” as well as the support of the Hospice project.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items:
1. Silver Jewelry Sale. The sale earned the club $___, plus a $___ donation by the business owners.

2. Monthly Reports. The president urgently needs all reports by January. Those reports should include information about departmental fundraisers, scholarships, and other activities.

3. Press Book Chairwoman. Rene Brittain has agreed to continue as chair for one more year.

4. Holiday Open House. The president reported that the event was well-attended and thanked those who helped with it.

5. Veterans’ Project Donation. Martha Crafton will take the donated items to the Veterans’ Hospital in Nashville next week. Any additional items should be left on Martha’s porch by Wednesday, December 9.

6. Merryman House. Personal items are needed for the women and children housed there. There will be a special collection for December.

7. Christmas Bonus for Dimple.
MOTION: Martha Crafton moved that MWC give the customary $__ Christmas Bonus to Dimple. The motion was seconded and passed.

8. Sale of cookbooks. A supply of cookbooks has been placed at the Chamber of Commerce building.

Next, the president asked for nominations for Club Woman of the Year, Volunteer of the Year, and Newcomer of the Year. Departments presented the names of their candidates. The women elected are listed below. Please do not reveal the names of the women elected. They should only go into the recorded minutes.

Club Woman of the Year Becky Rutledge
Volunteer of the Year Pat McMullin
Newcomer of the Year Lisa Kim

Bobbie Weatherly, first vice-president, thanked those who worked to make the Holiday Open House a success and reported that the attendance number was the largest ever.

Kathy Jo Stubblefield, second vice-president, reminded the department chairwomen that the

Short Story/Poetry entries are due January 4. She said she will pick up entries from the schools in December.

Cathy Pigg, treasurer, recommended that the Board pay on the bank loan.

MOTION: Martha Crafton moved that MWC pay $___ on the loan.
The motion was seconded and passed.

The treasurer stated that the Beginning Cash Balance for November 1, 2009 was $____. Receipts for the month were $____, and Disbursements were $____. The Ending Cash Balance for November 30, 2009 was $_____.

DEPARTMENTAL REPORTS:
ALPHA Members participated in a fundraiser for the Murray Spelling Bee. The department made donations to the Adult Literacy program.

CREATIVE ARTS The department has bought a brick for the Hospice residential facility.

GARDEN The department visited a Christmas tree display in Paris. Martha Crafton said she has received flower bulbs from Wal-Mart and would like to make a flower bed in the backyard of the Clubhouse near the trellis. She and others are willing to do the work. Permission was given.
NOTE: President Barnes requested that a thank-you note be sent to Wal-Mart.

HOME The departmental Basket Sale raised $___. Next week the group will eat at Gloria’s restaurant and exchange Christmas ornaments.

KAPPA The Kappa Tour of Homes will be Sunday, December 13.

MUSIC The department made $400 from the Potato Bar fundraiser: $___ will go to Relay for Life and $200 to the student scholarships.

SIGMA Breakfast with Santa will be on Saturday, December 12. The department would like permission to “cull” the existing Christmas decorations and buy some new ones. The Board agreed enthusiastically.

THETA The ladies made homemade cookies & delivered them to the Gentry House & to Merryman House.

ZETA The ladies bought mulch for the flower beds in the front yard of the Club House.

STANDING AND APPOINTED COMMITTEES:
MEMBERSHIP Gay Evans reported that MWC has a new member. She joined after visiting the recent open house for women in business.


HISTORY Lois Pharris requested that department chairs have their historical reports in to her by January.


NEW BUSINESS:

President Barnes asked the Board to set prices for the cookbook sale for both the MWC Cookbook and the KFWC cookbook.


MOTION: Martha Crafton moved that the following price schedule be followed:
MWC cookbooks (individually) $__, KFWC cookbooks $__ (individually);
and that both cookbooks sold together will be priced at $__ for MWC and $_ for KFWC, $__ total. The motion was seconded and passed.

DATES TO REMEMBER:
JANUARY Board Meeting January 4, 2010,6:30 p.m.
Short Story/Poetry entry deadline January 4, 2010
2009 Department Reports January 4, 2010

BUY AND USE A KROGER CARD. The Club gets 5% of amount loaded on cards and
spent for groceries, gas, and/or prescriptions.

The meeting was adjourned at 8:35 p.m.

October's Executive Board Meeting Minutes

Murray Woman’s Club Executive Board Meeting
October 5, 2009

The meeting of the Murray Woman’s Club Executive Board was called to order at 6:40 p.m. by President Cynthia Barnes. In the absence of the Recording Secretary, Martha Joiner, Corresponding Secretary called the roll. Every department was represented except Home. The minutes were approved as distributed.

President Barnes reported on the following:

The patio fundraiser was a success. She thanked Sandra Whittenberg and Kim Grasty for organizing the sale and to all members who donated items and worked the sale.


She stated that she needed 3 people from each department to work at Kroger on October 24 on behalf of the domestic violence shelters.


President Barnes also encouraged members to increase the use of their Kroger cards as usage was down. This is a easy way for the club to make money. She asked that Department Chairs make sure new members are aware of the card.


Barbara Brandon moved and Martha Crafton seconded that the club permanently continue to pay David Proctor for the cleaning of the floors. Each department is asked to pay $5.00 a month (or $60.00 a year) for this cost. Motion carried.


President Barnes stated that the website name and hosting was renewed until October 2010. She also sent information (URL) to GFWC. The Board minutes are posted on this website. Questions were asked about putting Arts & Crafts Contest rules and regulations on website.


The Creative Arts and Kappa Departments are co-sponsoring the Hospice showing of “A Way Home” at Wrather Museum on October 25 at 1:00 p.m. Vicky Holton has asked each department to bring one dozen cookies. Cookies can be also brought to Vicky at the Creative Arts Bazaar on October 24 at the clubhouse.


The First District Fall Conference will be held at the clubhouse on Wednesday October 21. Registration will begin at 8:30 and the conference will begin at 9am. Registration is $14 which includes lunch and should be made payable to Pat Harrington. This is also the District Arts and Crafts contest. Our club again will be planning and preparing the luncheon as a fundraiser. First District Governor Pat Harrington asked for $100.00 to help with the meal planning. Kim Grasty moved that each department donate $10.00 toward the cost involved in the fall conference. Barbara Brandon seconded and the motion carried.


The Board agreed to host the Silver Jewelry Sale on Saturday, November 21 from 9 – 2 p.m. at the clubhouse as a fundraiser.


President Barnes asked department chairs to write names, phone numbers, and emails on back of monthly reports.


First District Governor Harrington’s term ends officially following the state annual conference in 2010. The new district officers will be voted on at Fall Conference on October 21 and take office in April also following the annual conference. Martha Crafton nominated Cynthia Barnes to serve as Vice Governor of First District. Marlene Beach seconded motion. Barbara Brandon moved to table the motion until later. Motion to table was approved.


Martha Joiner moved that Martha Crafton be nominated as KFWC Treasurer for 2010-2012. Renee Buckingham seconded and the motion passed. President Barnes will write the letter of nomination which is due in November.


Jennifer Young, Team Recruitment Chair for the Calloway County Relay for Life, asked that the club respond by October 31 if they were having a team and the registration fee of $150.00 would be waived. Gale Vinson and Bobbie Weatherly of the Music Department stated that they would be co-chairing the team and anyone who wished to participate could do so. The team will most likely not be staying the entire night this time.


Vice President Bobbie Weatherly thanked everyone who participated in the General Meeting and Salad Supper. She indicated that the next General Meeting would be the annual Holiday Open House on Sunday, December 6. She stated she had contacted Kathy Mowery, MWC’s Music Department and Mark Dycus, Calloway County High School Choral Department to provide music. All Departments need to provide 4 dozen cookies. Hostess will be Sigma for decorating upstairs and side door, Home will decorate downstairs, and Kappa will act as hostesses for the reception.


Second Vice President Kathy Jo Stubblefield stated that there were 29 preregistered entries for the District Arts and Crafts Contest to be held at the fall conference on October 21. The deadline is October 7 for anyone still wishing to enter. Entries may be brought to the clubhouse on Monday, October 19 between 4 and 6pm or checked in the day of the conference between 8:00 and 8:55am.


Treasurer Cathy Pigg stated that the ending balance for September 30, 2009 was $_____. She encouraged department treasurers to get members’ dues in no later than the end of October. She stated that the patio sale netted the club $_____. She suggested that we might make this an annual fundraiser with a yard sale in the spring and fall.


She has not received dues from the following departments: Alpha, Garden, Home, and Sigma.

President Barnes stated that the cookbooks are in and will be sold for $____ each. Martha Crafton has them.



The following departments reported:

• Alpha – Accepted 3 new members. They are planning a Spelling Bee fundraiser for adults.

• Creative Arts - Holiday Bazaar will be held on October 24 from 8 – 1:00 p.m. They will have baked items and homemade items. They will also have 3 items to raffle off. All pecans have been sold.

• Delta – Selling “That’s My Pan” dishes

• Garden - Became a member of the Murray State Arboretum for $_____

• Kappa – October meeting would be a “pink party” to bring awareness to Breast Cancer Month.

• Music - Participated in Patio Sale. October’s meeting will begin with a Baked Potato Supper with donations going to department’s treasury.

• Sigma – Tossed around fundraiser ideas to help erect a fence around the new playground at the City Park for safety reasons. Will again be hosting Breakfast with Santa. Made a donation of $_____ to the club.

• Theta – Made homemade cards to send to members. Welcomed one new member.

• Zeta - Lisa Cope spoke at their last meeting about Playhouse in the Park. Department made a donation to Playhouse in the Park.

First District Governor Harrington reported that the Marion Woman’s Club would be hosting an Amish tour & luncheon on October 14. The cost is $___ per person which includes lunch. She would welcome anyone wishing to go with her.

Tracey Wortham, Advisory Council Chair indicated that she had been approached by Vicky Anderson to rent the clubhouse some time in November for a Vendor Show that would showcase Murray businesses owned by women. Items from the businesses would be for sale. Discussion included the possibility of MWC co-hosting in order to promote membership, local business women, and to sell MWC Cookbooks, charging only the $__cleaning fee.

Barbara Brandon moved that we appoint Tracey to use her discretion in arranging the use of the clubhouse for this purpose. Martha Crafton seconded and motion carried

Martha Crafton indicated that she had been asked to report to the Southeastern Region the number of butterfly bushes that the MWC has planted in our community. She also reminded members to bring items for the Veterans Hospital, Nashville, TN, i.e. white tube socks, pencils, puzzles, books, until December 1.

Sally DuFord-Foley stated that six members would be walking in the Heart Walk. She stated you didn’t have to walk but could give a donation. She also stated that the Hospice House Committee was selling dedication and personalized bricks for $___ each which would be placed at the new hospice house.

Gay Evans, Membership Chair stated that the GFWC goal is 5 new members in 2009. She was working on ideas to increase membership.

There being no further business, the meeting was adjourned at 8:05 p.m.

September's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB Executive Board Meeting August 31, 2009

The Murray Woman’s Club met at the Club House on August 31, 2009. The meeting date was changed because of the scheduled Labor Day Holiday. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary for a roll call. Nineteen board members were present with all departments represented.

The minutes of the August 3, 2009, meeting were approved without addition or correction and filed for record.


OFFICERS’ REPORTS:

Cynthia Barnes,president, discussed the following issues:
1. New Roof and Expenses. The president stated that the Club had taken out a $_____ line of credit to complete payment for the roof. Expenses have almost depleted the club treasury. Therefore, it is urgent that membership dues be paid as soon as possible.

2. KFWC Dues Deadline. The deadline for forwarding membership dues to KFWC has been changed to an earlier date. Cathy Pigg needs to have an accurate count of members from each department by October 1. The chairwoman of each department needs to ensure that her members are notified of this change before their September meeting so that dues can be collected at that meeting.
.
3. Shop & Share for Domestic Violence. The date for this event will be October 24; the location is the Kroger store. Two volunteers per hour will be needed. Get your volunteers at the September departmental meetings. Sign-up sheets will be available at October Board meeting.This event benefits Merryman House.

4. Google Calendar. The president has sent out invitations to Board members which will allow them to sign up for the Calendar. Direct any questions to Cynthia.

5. New E-Mail Address. murraywomansclub@gmail.com can now be used in advertising and other communications.

6. District Fall Conference. The president appointed a committee to plan for the meal and the decorations for the First District Fall Conference which will be held on October 21 at the Club House. The Committee will be Martha Crafton, Pat Harrington, Virginia Randolph, Martha Joiner, Gale Vinson, and Pat Conner.

Bobbie Weatherly, first vice-president, announced the first general meeting of the year will be held on September 24 at 6:00 p.m. at the Club House. The speaker will be Vonnie Hays Adams. Hostesses for the Salad Supper will be the Garden Department and the Zeta Department.

Kathy Jo Stubblefied, second vice-president, distributed the information packets for the First District Arts & Crafts contests. She said that the dead-line for preregistration for entries is Monday, September 28. Get those entry forms to her. The contest items must be brought to the MWC Club House between 4:00 p.m. and 6:00 p.m. on October 19. The entries will be judged on October 20.

Cathy Pigg, treasurer,reported that $____ had been borrowed and that the bill for the roof had been paid. The Beginning Cash Balance for August 2009 was $_____. Receipts for August 2009 were $____ and Disbursements were $_____for an Ending Cash Balance on August 31, 2009, of $_____. She emphasized the need for additional revenue.

The president announced that the Finance Chairman for MWC has resigned from the Club. She suggested that appointing co-chairwomen for this position might be advantageous.

Martha Crafton stated that she has only 15 MWC cookbooks left to sell and raised the question of ordering additional ones.


MOTION: Martha Joiner moved that MWC have a yard sale at the Club House on Saturday, September 19.
The motion was seconded and passed.

The Board set the following requirements for the sale: Items must be priced to sell before bringing them to Club House Items should be brought to Club House between Noon and 6:00 p.m. on Friday, September 18. No Adult clothes. Babies’ and children’s clothes accepted. Bring grocery bags for bagging sales items

Sandra Whittenberg and Kim Grasty volunteered to be co-chairs for the sale.They will coordinate the volunteers needed for each day and time slot.

Noting that the bill for printing the Yearbooks exceeded $___, the Board decided to charge $____ for each additional Yearbook requested by a member.

MOTION: Martha Joiner moved that MWC order 300 additional cookbooks which will be sold at $___ each.The motion was seconded and passed.

Department members will be notified when the cookbooks arrive and are available.

The president said that chairwomen should make a note on the back of their meeting report sheet to report “fun activities” for that meeting and should also state the activity.

The question of honoring the Lady Racers’ Golf Team was brought up.

MOTION: Martha Joiner moved that the Board defer the discussion of which MSU teams to honor until the October Board meeting.
The motion was seconded and passed.

The president reminded the Board of the Club’s Veterans’ Project. Members should bring items to the next three departmental meetings. Those items are tube socks, books, puzzles, crossword puzzles, pencils, and cards.


DEPARTMENTAL REPORTS:

Creative Arts: The department will sell pecans on September 10.

Deltas: The department will sell personalized pans and other cooking items as a fundraiser.


The president urged board members to help her recruit finance co-chairwomen.

The meeting was adjourned at 7:50 p.m.