January's Executive Board Meeting Minutes

MURRAY WOMAN’S CLUB
Executive Board Meeting
January 4, 2010

The Executive Board of the Murray Woman’s Club met at the Club House on January 4, 2010. President Cynthia Barnes called the meeting to order at 6:30 and requested that the recording secretary call the roll. Seventeen Board members were present, with all departments except Home represented.

The president asked for a report on the December 2009 minutes from the reviewing committee. The minutes were approved without correction and filed for record.


OFFICERS’ REPORTS:

Cynthia Barnes, president,dealt with the following items of business:
1. 2009 Departmental Reports. All reports should be in so that the state report can be prepared this month.

2. The president expressed thanks to Martha Crafton for collecting and delivering the items to the VA Hospital in Nashville.

3. 50 Year-Members. Departmental chairwomen were asked to check with their members to determine if any of them are 50-Year Members. Names should be reported to the president.

4. Special Collections. The January and February special collections will be for Need Line.

5. Red For AHA Heart Month. The president asked the Board to encourage all club members to wear red on February 5.

6. May Memorial Service. The names of active and associate members who have died during this past year should be given to Bobbie Weatherly. Please be diligent about this task.

7. Nominating Committee. The following committee was elected to nominate a slate officers for 2010 -2011: Martha Crafton, Advisory Committee; Martha Joiner, Executive Committee; Renee Buckingham and Kim Grasty, representing departments; Gay Evans, Standing Committees.

Bobbie Weatherly, first vice-president, emphasized the importance of making sure that no deceased member is overlooked for the Memorial Service. Active and Associate Members who died between January 2009 and December 2009 will be memorialized.

Kathy Jo Stubblefied, second vice-president, reported that all entries have been collected for the Short Story/Poetry Contest. She said that she has received 159 student entries. Awards will be announced for both the Arts & Crafts and the Short Story/Poetry Contests at the March General Meeting.

Cathy Pigg, treasurer, distributed the financial reports. The Beginning Cash Balance for December l, 2009, was $_____. The Receipts for that time
2
period were $_____, and Disbursements were $_____. The Ending Cash Balance for December 31 was $_____. She said that $_____ was paid on the loan during December and that the remaining balance on the loan is $_____. The Sigma Department also contributed money to pay on the loan.

MOTION: Martha Crafton moved that MWC pay $___ this month on the current loan balance.
The motion was seconded and passed.



DEPARTMENT NEWS:

Alpha
The department adopted a family (from list at Family Resource Center), wrapped and delivered gifts to them. The group will judge the entries for Short Story/Poetry contest at their January meeting.

Creative Arts
The women participated in the Club’s Open House in December.

Garden
The department made a trip to Paris, TN, to see the Christmas tree display.

Kappa
The recent Tour of Homes earned over $_____. The Department has already donated $____ to Hospice House.

Music
The Ensemble donated $____ which they had received for their recent performances to the Music Department Scholarship Fund.

Sigma
The annual Breakfast at Santa was challenging. The money earned from the project has not yet been tabulated.



STANDING COMMITTEES:

Advisory
Tracey Wortham reported that it is now time for the lower level floor to be stripped and waxed.

MOTION: Martha Joined moved that MWC allocate $250 to pay David Proctor to
strip and wax the floor.
The motion was seconded and passed.


APPOINTED COMMITTEES:

History
Lois Pharris asked that department chairs (or the person they have appointed) should turn in the history of their departments as soon as possible.


NEW BUSINESS:

The president announced that MWC donated a $400 In-Kind gift to Hospice.
The in-kind gift was the use of the club house without a fee.

The president appointed Judy Kelso, Kim Grasty, and Martha Joiner as a special committee to gather information about a Christmas Tree Exhibition Fundraiser this year.

The meeting was adjourned at 7:20 p.m.


DATES TO REMEMBER:
February Executive Board Meeting Monday, February 1, 6:30 p.m.
Evening of Chocolate Delight Thursday, February 11
General Meeting/Contest Awards Night Thursday, March 25, 6:00 p.m.